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Conferences & Functions

The Pietersburg Club offers four informal venues for conferencing in Polokwane. We offer 4 conference rooms: the Bolton,  Rhino, Cellar and Protea Room each perfectly suited for Weddings, Wedding receptions, Business meetings, Conferences, Baby showers and Adult birthday parties. The venues are able to accommodate groups ranging from 10 to 150 delegates.

All our Conferencing facilities are air-conditioned and are equipped with flip chart, data projector, TV and PA system are available.

Through the warm, hospitable, friendly and efficient service of our carefully selected and trained staff you can be assured that your seminars, private or executive meetings, breakfast or lunch presentations, workshops, executive dinners, cocktail parties and special celebrations are guaranteed to be memorable occasions.

Conference Sessions Include:

  • Tables and chairs which will be setup according to your seating requirements
  • Standard conference equipment – Data Projector, White Screen, Flipchart & Coloured Pens

Please Note:

  • NO self-catering or external caterers will be allowed
  • All meals are served buffet style
  • Buffets will only be available for 1½ hour
  • NO take-aways are allowed from any buffet
  • All prices above are per person
  • Special dietary requirements eg: Halaal, Vegetarian, Vegan, Diabetic and Gluten Free meals are made available. Please also mention all food allergies at the time of application.

Venue Seating Styles & Capacities

Seating Style – Maximum Capacity
Banquet Style – 100 pax
U-Shape Style – 25 pax
Classroom Style – 100 pax
Cinema Style – 150 pax
Boardroom Style – 50 pax

Please Note: For groups of more than 50 delegates, banqueting style seating is required for the conference since meals will take place in the same venue at the same tables used for the conferencing.

  • Only snack platters will be served with this option, since it will not be a sit down meal.
  • For groups larger than 50 delegates, white plastic chairs will need to be hired, which will entail an additional cost.

Venue hire rates:

  • Protea Room R 2550.00 (8 Hours)
  • Celler R1500.00 (8 Hours)
  • Rhino Room R3000.00 (8 Hours)
  • Rhino and Zeederberg Room R 4500.00 (8 Hours)

Our Buffets menus are available for any group from 10 – 60. Should you require a specific menu, please do not hesitate to contact our Function coordinator directly.

  • 1 x Salad, 2 x Protein option, 1 x Starch option, 1 x Vegetable option
    and 1 Dessert option R120.00 pp
  • 2 x Salad, 3 x Protein option, 2 x Starch option, 2 x Vegetable option
    and 2 Dessert options R195.00 pp
  • 1 x Starter Option, 2 x Salads, 3 Protein options, 2 x Starch option,
    2 x Vegetable option and 2 Desserts, 1 x Cheese Platter R220.00 pp
  • 2 x Starter Option, 3 x Salads, 3 Protein options, 3 x Starch option,
    3 x Vegetable option and 3 Desserts, 1 x Cheese Platter R280.00 pp

Plated menus are available for groups of 15 to 30.

Our Buffets menus are available for any group from 10 – 60. Should you require a specific menu, please do not hesitate to contact our Function coordinator directly.

Special dietary requirements

All special request must be done at least 3 days in advance. Halaal @ Kosher meals are available on request with a surcharge of R210.00 pp

Choose from the below options and add to your Hour rate per day Conference pack:

  • Fruit Salad and Yoghurt R20.00 pp
  • Muffins with Preserves R23.00 pp
  • Filled Croissants R25.00 pp
  • Jugs of Juice R55.00 serves 4 people
  • Soft drinks R 20.00
  • Soup R45.00 (subject to availability)
  • Sandwich Platters R 360.00 serves 8
  • Meat Platters R 594.00 serves 8
  • Savoury Platters R 396.00 serves 8
  • Sweet Platter R 360.00
  • Savoury and Sweet Platter R 384.00
  • Coffee and Tea R18.00 pp
  • Biscuits (3 pp) R 10.00
  • Rusks (3 pp) R15.00
  • Scones Sweet and Savoury (2 pp) R18.00

Our Buffets menus are available for any group from 10 – 60. Should you require a specific menu, please do not hesitate to contact our Function coordinator directly.

conference layout

Conference Room Gallery